Free
Convert Excel to PDF
Sending a spreadsheet invites accidental edits and broken formulas. A PDF presents the same data as a fixed, printable document — the right format for invoices, reports and anything that should be read rather than modified.
Also known as: XLSX to PDF · XLS to PDF · spreadsheet to PDF
Encrypted upload · deleted right after conversion
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How to convert Excel to PDF
Step 1
1. Add your Excel file
Drag your Excel file into the box, or choose it from your device. It can be up to 50 MB.
Step 2
2. Choose your settings
Adjust Fit columns to the page (on), Orientation (Automatic) and Remove metadata (on), or keep the starting values in brackets, which suit most files.
Step 3
3. Press Convert to PDF
The work happens on our servers, and you can follow its progress.
Step 4
4. Download your PDF file
Your upload is already deleted, and the result is deleted after one hour.
Why convert Excel to PDF?
- Sending an invoice or quotation that must not be altered
- Sharing a financial report with people who lack Excel
- Printing a wide table without fighting page-break settings
- Archiving a spreadsheet's final state alongside its data
Excel vs PDF
| Property | Excel | |
|---|---|---|
| Editable | Yes | Not easily |
| Formulas | Live calculations | Calculated values only |
| Needs Excel | Usually | No |
| Best for | Working with the data | Invoices, reports and printing |
Frequently asked questions
With ‘Fit columns to the page’ on, as it is unless you turn it off, each sheet is scaled so all its columns fit across the page, running onto as many pages as it needs downwards. A sheet much wider than a portrait page is also turned to landscape, where the same columns print larger. A sheet that already says how to fit or scale itself is printed the way it says. Each sheet prints the cells it uses and its charts, as Excel prints it, so a long note in the last column is cut at that column's edge rather than shrinking the whole sheet to fit it. Turn the option off to print every sheet exactly as the workbook's own print settings say, which for a wide sheet usually means its columns continue on extra pages.
Yes, every sheet in the workbook is converted, in tab order, one after another in the finished PDF. Hidden sheets are skipped, matching Excel's own export behaviour.
Charts, cell colours, borders and conditional formatting are all rendered. Formulas are shown as their calculated values, since a PDF stores results rather than live calculations.
Yes. Older .xls workbooks, OpenDocument .ods and .csv are accepted as well as .xlsx. A CSV is only values and separators, so it is laid out as a table: the separator (comma, semicolon, tab or bar) and the text encoding are worked out from the file, the first row is printed as a header and repeated at the top of every page, cells are ruled and sized to their contents, figures are aligned right and pages are numbered. The values are printed exactly as they are written in the file. A CSV too large to lay out this way, tens of megabytes of values, is printed as plain rows instead, and the result says so.
A workbook that needs a password to open is refused, with a message saying so, rather than converted into something empty. Remove the password in Excel, save a copy, and upload that instead.
Not by default. The Remove metadata setting is on unless you turn it off, and it takes the author name, organisation, software version and edit dates out of the PDF's properties. The cells themselves are converted exactly as they are, so check for names typed into the sheet.
Yes. Every conversion on ConvertNicely is free to use, with no account, no watermark on the result and no limit on how many files you convert.
Your uploaded file is deleted from our servers the moment the conversion finishes, whether it succeeded or failed. The converted result is deleted automatically one hour later, and you can delete it yourself at any time with the Delete button.
Files up to 50 MB are accepted for this conversion. Larger limits apply to paid plans in future, but the free limit is generous enough for the overwhelming majority of PDF conversions.
No. ConvertNicely runs entirely in your browser and on our servers, so there is nothing to download or install. It works the same on Windows, macOS, Linux, Android and iOS.
Yes. The whole site is built mobile-first, so you can upload from your camera roll or files app, convert, and download the result without leaving your browser.
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